Article I - Name

The name of this organization shall be RadWatch, which is based on the legacy name of Berkeley RadWatch, the research group it has stemmed from. The group can also be referred to as RadWatch / DoseNet.

Article II - Purpose

The purpose of this organization shall be to foster the educational growth and experience of students in UC Berkeley by giving them hands-on opportunities to interact with various engineering practices, analysis methods, and publishing. The organization also aims to continue growing our relationships with local and global communities concerned about manmade and naturally occurring radioactive isotopes, with a main focus on promoting dialogue between institutional research and local communities, and giving members more experience in scientific communication skills.

Article III - Membership

Section I:

The following requirements must be met in order to initially become an active member:
1. The prospective member has filled out an interest form provided by outreach, the organization website, email, or other methods;
2. The prospective member attends at least 2 of the first 4 meetings of the semester;
3. The prospective member meets a minimum work requirement of 6 hours in the first 4 weeks following their second attended meeting.
The following requirements must be met in order to continue an active membership:
1. The continuing member has filled out a continuing membership form through the organization’s Discord server or email list;
2. The continuing member attends a meeting in the first two weeks of the semester;
3. The continuing member meets a minimum work requirement of 6 hours in the first 4 weeks of the semester.

Section II:

Only currently registered students, faculty, and staff may be active members in a registered student organization;
Only active members may vote or hold office;
The following requirements must be met to be an associate member of the organization:
1. Be an alumnus of the organization, and have previously been an active member for at least two semesters;
2. Be an off-campus participant in the organization, including but not limited to high school students and interested community members;

Associate members will be able to participate in research and outreach activities for the organization;
Associate members will not be able to participate in executive decisions, including voting, proceeding with motions, and holding any office position, with the exception of the following positions:
1. Chair of the Working Group on Outreach.

Section III:

This organization acknowledges that they may not automatically revoke membership in their organization without due process, at the risk of personal and/or organizational liability. This organization acknowledges that due process for allegations of discrimination against a protected category and/or sexual violence/sexual harassment (SVSH) must be reported and substantiated by the Office for the Prevention of Harassment and Discrimination before membership can be revoked. This organization agrees to handle accusations of misconduct with discretion and privacy.

This organization agrees that for accusations of misconduct for reasons other than discrimination against a protected category or SVSH, such as a member who violates community agreements, or an officer who is not fulfilling their role description, any punitive measure up to and including dismissal, will undergo a standardized due process agreed upon in writing. If no process exists before the reporting, this organization agrees to the outlined default process below:

Any member may recommend that the decision making body of the organization (hereby known as the “Executive Committee”) review whether another member has committed misconduct.
The responding party must be notified of the specific allegations of misconduct against them within a timely manner.
Within a reasonable time of the accusation, the Executive Committee must call a special meeting to discuss and vote on whether no action, an improvement plan, or dismissal should be implemented.
The responding party must be allowed a reasonable opportunity to respond to the allegations and appeal the decision.
An improvement plan must be approved with ⅔ vote from the Executive Committee;
A dismissal must be approved by ¾ from the Executive Committee.

*Please note that this process is in regards to issues within this RSO's activities and events. For issues that occurred outside this RSO, please consult with your OASIS Advisor.

**Please note that OASIS staff are responsible employees, and therefore not a confidential resource. However, Confidential resources on campus include:

PATH to Care is a confidential resource on campus for sexual assault, dating and domestic violence, sexual harassment, and stalking.
Counseling and Psychological Services (CAPs) offers confidential mental health support to students
Ombuds is a confidential office that students can reach out to at any time during a conflict, and an Ombudsperson will listen, help you come up with next steps, and discuss other resources that might be helpful.

Section IV:

We will not haze according to California State Law, Federal Law, and UC Berkeley’s Code of Student Conduct.

Hazing activities can cause, or are likely to cause, physical injury, personal degradation, disgrace, humiliation, or endangering behavior resulting in psychological, mental, physical, emotional, and/or academic harm to any student or other person, or the destruction of property.

The University of California, Berkeley’s Code of Student Conduct defines hazing as:

“any intentional, knowing, or reckless act, activity, or method committed by a person (whether individually or in concert with other persons) against another person or persons, including current, former, or prospective students, regardless of the willingness of such other person or persons to participate, that is committed in the course of a preinitiation, an initiation into, an affiliation with, or the maintenance of membership in, an official or unofficial student organization or other student group that:

(i) causes or creates a risk, above the reasonable risk encountered in the course of participation in the institution of higher education or the organization (such as the physical preparation necessary for participation in an athletic team), of physical or psychological injury, including personal degradation or disgrace, and/or

(ii) the person knew or should have known was likely to cause serious bodily injury. ”

Hazing is prohibited per the University of California, Berkeley, the State of California, and Federal law. Learn more on the UC Berkeley Dean of Students Hazing Laws & Policies page.

Section V:

We will not restrict membership based upon race, color, national origin, religion, sex, gender identity, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (including membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services).

Section VI:

This organization agrees to adhere to the guidelines described in the RSO Sexual Violence and Sexual Harassment (SVSH) Prevention and Response Policy which aligns with the University of California’s Sexual Violence and Sexual Harassment Policy. This RSO agrees to send at least one representative to participate in a Path to Care training annually. RSO will also follow the SVSH prevention and response guidelines if and when SVSH harm occurs within the organization.

Article IV - Officers and Elections

Section I:

The organization will be run by an executive council consisting of the following roles

The project manager of the DoseNet subgroup, as a co-president;
The project manager of the Data Analysis subgroup, as a co-president;
The project manager of the Rooftop Systems subgroup, as a co-president;
The secretary;
The treasurer.

Section II:

Each project manager will be elected by the following method:

The new project manager of each subgroup will be chosen by the outgoing project manager;
Each new project manager will need to be confirmed by a vote of a group consisting of the following:
1. The executive council;
2. All chairs of active working groups;
The vote will be taken by secret ballot, with a supermajority of two-thirds required for confirmation;
The vote must take place before the last day of classes in the semester in which the previous project manager is outgoing.
The incoming project manager will take full control of the subgroup on the first day of the next semester after they have been elected.
The incoming project manager must be an active student member and have been active for at least 2 semesters at the start of their term.

Section III:

The secretary and treasurer will be elected by the following method:

A potential candidate for either of these positions must garner a nomination from one of the current members of the executive council or chair of an active working group;
1. The nomination must be garnered by the call to order of the meeting in which the election for either of these positions takes place;
2. The nominator may retract their nomination at any time up until the call to order of the aforementioned meeting;
3. The nominator must make the fact that they have made or retracted the nomination public before the aforementioned time;
The vote will be taken by secret ballot, using the ranked choice voting method explained below;
1. Once one candidate has a simple majority of one half plus one (1) vote, they will be elected to the position;
2. The ranked choice voting will be by the following method:
  1. Each voter will indicate their choices on the ballot, using the numbers one through ‘N’, where N is the total number of candidates on said ballot;
  2. The first choice votes on each ballot will be counted;
    1. If there is a candidate with the indicated majority, they will be elected;
    2. If no candidates have the indicated majority:
      1. The candidate receiving the fewest number of first choice votes is eliminated;
      2. The ballots indicating said candidate as their first choice are then counted by their second choice;
      3. Then, the ballots will be counted again, going back to step (1);
  3. If two candidates are ever tied for the same number of first choice votes, the number of second choice votes will decide which candidate is eliminated;
    1. If the second choice votes are also tied, the number of third choice votes will decide which candidate is eliminated, and so on and so forth if there are continual ties;
    2. If there are ties for every choice number, the eliminated candidate will be decided by a game of rock, paper, and scissors;
The vote will take place on the second-to-last meeting of the spring semester;
The incoming elected candidates will partially assume their positions immediately following the final tallying of votes;
1. They will hold the positions alongside the outgoing position holders for the summer period;
The incoming elected candidates will fully assume their positions at the first meeting of the fall semester following the vote;
The length of term of a secretary and treasurer will be one year or two semesters.

Section IV:

The co-presidents will have the following duties:

Leading their respective subgroups, and ensuring that the objectives of said subgroups are being fulfilled therein;
Ensuring that the procedures, requirements, and duties set out in the text of this constitution are being followed or kept to at all times;
Remedying breaches of the text of the constitution by members, using the following method:
1. If any active member or members suspects that another member or members is breaching any of the provisions in the text of this constitution, they may make an accusation against that member or members, which must include:
  1. The sections of the constitution that are being breached;
  2. An explanation as to how the member or members were breaching the aforementioned sections;
  3. A list of potential evidence and/or witnesses supporting the accusation;
    1. Evidence should not be physically included in the accusation;
2. The co-presidents will then review the accusation filing in a timely manner, and determine whether the accusation is credible by a majority vote;
  1. If it is credible, a trial will be allowed to proceed;
  2. If it is not credible, the accusation will be dismissed;
3. If a trial is allowed to proceed, it will take place at a date as scheduled by the co-presidents at their own convenience, within four weeks of the time of approval by the co-presidents;
4. In the intervening period, the accusing party (hereafter referred to as the prosecution) and the accused party (hereafter referred to as the defense) must do the following:
  1. Gather evidence and witnesses to support their case, and submit the evidence or names of witnesses to the co-presidents within one week of the posted trial date;
    1. Either party may not be allowed to coerce anyone into being a witness for the trial, or into making false statements at trial; a credible accusation of such is grounds for the immediate dismissal of the case by the co-presidents;
  2. Prepare to self-represent their case, as no one other than the prosecution, defense, their witnesses, the co-presidents, and the secretary may be present during trials;
5. The trial shall be organized in the following way:
  1. The co-presidents will serve as judges;
    1. The co-presidents will decide what level of majority will be necessary to reach a verdict before the outset of the trial, based on their perceived severity of the breach of the constitution;
  2. The secretary will serve as court clerk;
  3. Both the prosecution and defense will be allowed to make opening statements;
  4. Each party will then present their evidence to the judges;
  5. Each party will then call witnesses, in alternating order, and the witnesses will:
    1. Deliver a statement;
    2. Then be cross-examined by the party that called them;
    3. Then be cross-examined by the opposing party.
  6. After all evidence has been presented, and all witnesses have been called and fully cross-examined to the satisfaction of both parties, both parties may make closing statements;
  7. The judges will then deliberate and deliver a verdict, which will include:
    1. A statement as to the determination of guilt of the accused party;
    2. If the accused party is found guilty, a punishment.
Attending all general meetings and executive council meetings, except when sick or otherwise indisposed;
Acting as chair for general meetings, and rotating between themselves this position;
Attending ASUC meetings and fulfilling required ASUC duties;
Ensuring all officers fulfill their duties as stated in this constitution;
Ensuring all working groups are functioning properly;
1. Doing the above by appointing at least one member of the executive council to each working group.

Section V:

A subgroup may be created by the following procedure:

The executive council may motion for a subgroup to be created;
The executive council will put out a call for interested initial members of the subgroup;
If the executive council deems there is enough interest to create a subgroup, it may establish one by the following procedure:
1. The creation must be proposed at a general meeting;
2. The proposal may not be voted on until the next general meeting;
3. The vote must be by a majority of nine-tenths, and must be unanimous amongst those aforementioned interested initial members;
After the vote passes, there must be an election for the project manager of the subgroup;
1. The election will proceed according to the procedures set out in Section III of this article, with the following additional requirements:
  1. The candidate must be approved by a unanimous vote of the executive council; and
  2. The candidate must be an active member of the group for at least one year;
The incoming project manager will be promoted to co-president and be added to the executive council starting at the first meeting of the next academic year;
There may not be more than four subgroups at any one time.

Section VI:

A subgroup may be dissolved by the following procedure:

The executive council may motion for a subgroup to be dissolved under one of the following reasons:
1. A lack of activity in the group, in which case the subgroup may be reconstituted by the process described above;
2. The obsolescence or completion of the subgroup’s stated goals and objectives;
The executive council will then make public their motion, and re-review the reason for the motion in the following amounts of time:
1. For reason (a) the executive council will re-review the reasons for the motion at least 6 weeks after it is made public;
2. For reason (b) the executive council will re-review the reasons for the motion at least 4 weeks after it is made public;
If the executive council finds that the reason for the motion is still valid, the subgroup may be dissolved by a unanimous vote of all members in a general meeting following this period;
The outgoing project manager, holding the position of co-president, will remain on the executive council until the end of the academic year, but will not be eligible for re-election to the position of co-president.

Section VII:

The secretary will have the following duties:

Taking minutes for general group meetings and meetings of the executive council;
Managing motions, including:
1. Recording their content in the minutes;
2. Ensuring that they are addressed during meetings in a timely manner;
Overseeing the voting process;
Tallying and publicizing outcomes of votes;
Managing clerical work, including but not limited to:
1. Work forms, as required by Article III, Section I
2. Managing active membership, as stated in Article III, Section I
Coordinating events, with duties such as:
1. Reserving rooms for meetings;
2. Signing up for Outreach events;
Managing clerical duties with respect to the ASUC, such as:
1. Updating the constitution on file;
2. Ensuring that all active officers are trained.

Section VIII:

The treasurer will have the following duties:

Reporting on existing funding proposals and recent expenditures;
Serving as the chair of the special working group on the Treasury;
Distributing the obligations of purchasing requested items amongst the members of the special working group on the Treasury;
Keeping a record of funding proposals, and managing them in the following way;
1. The proposal may be submitted in a variety of ways, but limited to the following:
  1. It may be submitted as a form to the Treasurer, requesting:
    1. The amount of money required for purchase;
    2. The reason for the purchase;
    3. Appropriate justification of the reason;
  2. It may also be submitted as a proposal verbally, during a general meeting, subject to the same conditions as above, if and only if any of the following requirements are met:
    1. The proposer failed to fill out the form before the meeting;
    2. The proposer indicated in their form that they needed more discussions on the proposal, or that the proposal was important enough to warrant general discussion;
    3. The idea for the proposal came up during the meeting;
2. If the proposal is for a quantity less than $100:
  1. The proposal will be reviewed and approved by the discretion of a majority vote of the special working group on the Treasury;
  2. The special working group on the Treasury will then elect a member to carry out the purchase within the guidelines of the proposal and be reimbursed for their contributions;
  3. If multiple proposals for under $100 are received by the Treasurer in quick succession, and the Treasurer suspects, at their own discretion, that an effort is being made to bypass the restrictions of Section (c) below, they may do the following:
    1. Combine the proposals into one, and thus apply the provisions of section (c) to it;
    2. Bar the member proposing from additional proposals for an amount of time at the discretion of the Treasurer;
3. If the proposal is for a quantity greater than or equal to $100:
  1. The proposal must be reviewed by a special joint session of the executive committee and the special working group on the Treasury;
  2. This joint session will be chaired by the Treasurer;
  3. Deliberations on the proposal must last at least 5 minutes before a vote;
  4. The proposal will then be voted upon by a verbal vote by roll-call, requiring a supermajority of two-thirds to be approved;
  5. The funding for the proposal must be directly requisitioned from the funds present within the Treasury;
4. All purchases approved by the above process must be performed through ERSO BearBuy, with faculty moderator approval;
Leading grant applications for the group, and delegating members to work on said grant applications;
1. Ensuring that funding from said grants is used appropriately, according to the terms under which it was disbursed;
2. Ensuring that all other requirements privy to the grant are fulfilled in time;

Section IX:

A working group will be structured as follows:

The working group will have at least one chair;
The working group will have constituent members;
1. Aforementioned members may ask to be added and will be added to the working group at the discretion of the chair;
  1. If the chair refuses to allow a member into a working group, the refused potential member may appeal their refusal to the executive council;
  2. A unanimous vote of the executive council will overturn the decision of the chair;
  3. A unanimous vote of the executive council may also overturn the decision of the chair to add a member to their working group;
2. Members of a working group must be an active student member and have been in the group for at least 4 weeks;
3. A member of the working group may leave at any time;
4. An active student member may be part of multiple working groups;
If the working group only has one chair, it must have a vice chair;
1. The vice chair will take on the duties of the chair in their potential absence;
2. The vice chair will be appointed by the chair at the working group’s first meeting;
3. The vice chair will end their term in office when the chair does;
Every working group must include at least one member of the executive council.

Section X:

A working group may be created by the following procedure:

The executive council may motion for a group to be created;
The executive council will put out a call for interested initial members of the working group;
If the executive council deems there is enough interest to create a working group, it may establish one with the set of interested initial members by a unanimous vote.

Section XI:

A working group may be dissolved by the following procedure:

The executive council may motion for a working group to be dissolved under one of the following reasons:
1. A lack of activity in the group, in which case the working group may be reconstituted by the process described above;
2. The obsolescence or completion of the working group’s stated goals and objectives;
3. The working group being unable to sustain a monthly active membership equal to or above three members;
The executive council will then make public their motion, and re-review the reason for the motion in the following amounts of time:

For reasons (a) and (c) the executive council will re-review the reasons for the motion at least 4 weeks after it is made public;
For reason (b) the executive council will re-review the reasons for the motion at least 1 week after it is made public;
If the executive council finds that the reason for the motion is still valid, the working group may be dissolved by a unanimous vote.

Section XII:

A chair of a working group will be elected as follows:

All those within the working group wishing to become chair must declare their intentions at the first working group meeting of the academic year;
1. If the seat of chair is vacated by a resignation or other reason during the academic year, the meeting of election will be the one immediately following the creation of the vacancy;
The members of the working group will then decide by consensus on which of the candidates to elect as chair;
If the working group is non-meeting, the chair will be appointed by a unanimous vote of the executive council at the first executive council meeting of the academic year;
1. If then the seat of chair is vacated by a resignation or other reason during the academic year, the executive council meeting the vote will take place at will be the one immediately following the creation of the vacancy.

Section XIII:

The following working groups will be created at the outset of the group:

The Working Group on Lab Maintenance;
The Working Group on Public Relations;
The Working Group on Outreach;
The Working Group on Website Development;
The Special Working Group on the Treasury;

Section XIV:

The duties of each working group will be as follows:

The duties of the Working Group on Lab Maintenance will be as follows:
1. Ensuring the lab workspace remains clean, organized, and in good order, through the planning and execution of the following:
  1. Lab cleanup events;
  2. Keeping stock of lab essentials;
  3. Oversight of new lab equipment installation;
  4. Workshops to edit lab layout for smoother workflow;
2. Ensuring lab equipment is maintained and ready for other working groups to use including, but not limited to:
  1. Doing Liquid Nitrogen fills for active detectors;
  2. Doing filter changes for the Rooftop subgroup;
  3. Storage of radioactive materials;
3. Training new members in general lab maintenance activities and ensuring lab trainings remain up to date for all members, including:
  1. Cryo training protocols and procedures;
  2. General lab trainings;
  3. Radioactive material trainings;
The duties of the Working Group on Public Relations will be as follows:
1. Collaborating on social media and multimedia posts to promote the organization;
2. Rotating PR duties so that everyone in the group will have opportunities to do interviews, graphic design, video editing, etc.
3. As a group, look for collaborative online opportunities with organizations and departments that would increase the club’s visibility.
The duties of the Working Group on Outreach will be as follows:
1. Planning and staffing the organization's public-facing events, including:
  1. Science festivals, fairs, and tabling events;
  2. School and classroom visits, and teacher workshops;
  3. Workshops and events run jointly with community partners;
2. Find and sign up for large and small events including: sign ups, obtaining the registration, insurance, and supervision that large public events require, and confirming case by case what smaller local events require before attending;
3. Coordinating the logistics of each event, including:
  1. Confirming staffing in advance, obtaining at least two (this is how I know to do it from political organizing work lol) confirmations from each member before the event, and arranging backups or flexible shifts where possible;
  2. Coordinating transportation of people and materials, whether by personal vehicle or public transit, and requesting funds for transportation costs from the Special Working Group on the Treasury where needed;
  3. Dividing the labor of preparation, setup, staffing, and teardown fairly among members;
4. Maintaining the organization's relationships and communications with partners, schools, teachers, and the public, including:
  1. Serving as the primary point of contact for outreach correspondence, conducted through or copied to the organization's shared email account so that records are kept and handoffs are easy;
  2. Receiving and routing inbound inquiries, whether from partners, schools, reporters, funders, or members of the public, in coordination with the Working Group on Public Relations;
  3. Keeping a current record of each contact and the state of the relationship;
5. Running community sample-collection campaigns, including:
  1. Recruiting participants and stating plainly what the organization does and does not measure;
  2. Coordinating collection, measurement scheduling, and lab access with the Working Group on Lab Maintenance;
  3. Naming one member accountable for each campaign, so that every participant hears back from someone;
  4. Returning results to every participant who provides a sample, in plain language, whether or not anything was detected;
6. Preparing and maintaining outreach materials, including flyers, posters, lesson plans, demonstrations, handouts, and display equipment, keeping them in the organization's shared drive, gathering feedback on them, and revising them when the underlying science or the group's methods change;
7. Obtaining the approvals a public event requires before committing the organization to it, including event registration, liability insurance, and any clearance needed to take equipment or samples off campus, in coordination with the executive council and the faculty moderator;
8. Reporting to the executive council, in person or in writing, on upcoming events, on sign-ups and reminders to members, and on any commitment made on the organization's behalf;
The duties of the Working Group on Website Development will be as follows:
1. Maintaining and updating the club website (https://radwatch.berkeley.edu/);
  1. Any changes to the club website must be approved by the Website Development Working Group Chair;
2. Coordinating with other Working Groups to present their data and potential findings;
3. Maintaining and moderating any computer-based club communication space (currently discord)
The duties of the Special Working Group on the Treasury will be as follows:
1. Assisting the Treasurer with tracking and maintaining all incoming and spent funds for the organization, including:
  1. Keeping records of all changes in provided funding;
  2. Keeping a record of all purchases, past and planned;
  3. Assisting the Treasurer in tracking all required insurance policies and costs;
  4. Making sure they are well-equipped for tracking and responding to financial disruptions with haste;
  5. Assisting in reviewing cost reports and budgets from subgroups and projects to assist the Treasurer in creating an accurate estimate of the costs of funding the organization;
    1. Updating this information on a regular basis, and sharing changes with the Treasurer and executive council;
2. Supporting the Treasurer in reviewing and managing funding proposals by:
  1. Reviewing funding proposals for purchases under $100 and participating in the required majority vote;
  2. Discussing the necessity, justification, and financial feasibility of proposed purchases;
  3. Assisting the Treasurer in tracking the status of submitted and approved funding proposals;
  4. Identifying potential concerns with proposed expenditures and communicating them to the Treasurer.
3. Assisting in carrying out approved funding proposals for purchases under $100 by:
  1. Accepting assignments from the Special Working Group to complete approved purchases;
  2. Completing assigned purchases according to the approved funding proposal and applicable purchasing requirements;
  3. Providing the Treasurer with receipts and other documentation necessary for reimbursement and financial recordkeeping.
4. Assisting the Treasurer in researching and evaluating effective uses of reserve and incoming funds for purchases, maintenance, and other organizational expenditures, including:
  1. Researches more preferable and effective methods of using reserve and incoming funds for purchase, maintenance, or other such means of expenditure;
  2. Providing recommendations to the Treasurer regarding financial decisions and anticipated organizational needs.
5. Supporting the Treasurer in researching and pursuing alternative methods of receiving monies for use by the organization, including:
  1. Researching professional groups that share our mission and operation that may lend us financial support;
  2. Researching grants and other funding opportunities that may apply directly to our organization as a research, environmental, and environmental justice organization;
  3. Providing relevant funding opportunities and application information to the Treasurer.
6. Supporting the Treasurer with grant applications and grant management by:
  1. Assisting with research and preparation of grant applications as delegated by the Treasurer;
  2. Gathering financial, project, and organizational information required for grant applications;
  3. Assisting in tracking grant deadlines and requirements;
  4. Assisting the Treasurer in monitoring the appropriate use of grant funds and fulfillment of grant requirements.

Section XV:

The duties of the chair of each working group will be as follows:

The duties of the chair of the Working Group on Lab Maintenance will be as follows:
1. Planning and executing workshops and meetings as sees fit to ensure the duties of the Lab Maintenance working group are fulfilled;
2. Managing the liquid nitrogen fill schedule and rooftop filter change schedule;
3. Updating the organization of lab maintenance progress or activities during general meetings;
4. Conducting training sessions or delegating training sessions to ensure there are always enough trained members to ensure proper lab maintenance schedules are followed;
5. Giving approval for any major lab space renovations, ensuring all affected working group chairs approve of the changes;
6. Keeping stock of lab essentials, and collaborating with the treasury to ensure adequate stock is kept at all times;
The duties of the chair of the Working Group on Public Relations will be as follows:
1. Reporting on the progress of PR releases, such as social media posts and collaborations;
2. Brainstorming and presenting ideas for upcoming posts and releases that can increase the exposure and outreach of the organization;
3. Maintaining a consistent multimedia presence on social media, with weekly releases of promos, recaps, and other organizational activities;
4. Presenting the organization and its mission in the best possible light, and be the go-between for any press inquiries.
5. Establishing a communication system with team leaders via check-ins to receive updates on the team’s project, which in turn will be covered in releases and posts;
6. Collaborating with the Working Group on Website Development to enhance visual design and presentation of the organization;
The duties of the chair of the Working Group on Outreach will be as follows:
1. Convening and leading the working group, including keeping the group's calendar, setting the meeting schedule, circulating an agenda in advance, and ensuring notes reach the secretary;
2. Assigning or assuming the lead for every outreach event;
  1. The lead will be the point of contact for coordination;
3. Representing and reporting the activities of the working group at general meetings, at least monthly, and keeping the semester outreach schedule up to date, including dates, shifts, drivers, and staffing; Outreach Activity Schedule
4. Maintaining the working group's channel on discord and responding to messages from members, officers, or partners within one week (just a number, I thought if whomever would be chair should be expected to respond to anything within a week or several days);
5. Serving as the working group's point of contact for outside partners, or designating a member to do so;
6. Keeping records of past events, partner contacts, and materials in the shared drive, so that the next chair inherits a working program rather than a blank slate;
The duties of the chair of the Working Group on Website Development will be as follows:
1. Being responsible for validating changes to the website and applying said changes;
2. Maintaining a working list of things to change for the website, and delegating these different tasks to group members;
  1. Checking in with group members at least once a week about their progress;
  2. Teaching group members the skills required to complete their task, as well as providing reasonable help if requested;
3. Coordinating with other working groups and subgroups to effectively visualize data on the website;
4. Oversee, maintain, and moderate any computer-based club communication space (currently Discord);
The duties of chair of the Special Working Group on the Treasury will be as described in Section VIII of this Article.

Article V - Meetings

Section I:

The organization shall hold general meetings as follows:

Any member is entitled to attend general meetings;
1. This includes inactive members wishing to become active members, and associate members;
A general meeting must be scheduled to occur every full instructional week of the fall and spring semesters;
1. The meeting may then be cancelled at any time, for any reason, requiring a majority vote of the executive council to cancel the meeting;
Special or emergency meetings may be called at any time by a majority vote of the executive council, and may take place at any time, in person or online;
1. The requirements for quorum will be waived for these meetings;
The agenda for the meeting will be prepared as follows:
1. The secretary will publish the designated document for the agenda multiple days in advance of a general meeting;
2. All members may add to the agenda by writing a very brief summary of their topic of discussion to the designated document;
3. The secretary will then review the agenda within one day of the meeting, and will add any additional business, including, but not limited to the following:
  1. Votes scheduled to occur;
  2. Funding proposals for group votes;
  3. Elections;
The meeting must be called to order by one of the co-presidents, who will then chair the meeting;
The chair for the meeting will do the following:
1. Communicate announcements and reminders for general meetings as well as slides and proper resources and references;
2. Work with the secretary to ensure the flow of meetings is upheld and recorded adequately within the minutes for preservation and documentation;
3. Meetings are set to occur weekly at an alternating day and time for maximal attendance and participation.
The quorum for a general meeting shall be as follows:
1. All but one of the members of the executive council must be present;
2. The following number of non-officer active members must also be present, whichever is greater:
  1. The number of members of the executive council, save one, or;
  2. One quarter of the current monthly active membership of the group;
3. If the meeting does not meet the requirements for quorum at any point during the meeting, the following must occur:
  1. The meeting must be immediately suspended awaiting the reformation of quorum;
  2. Any votes in progress must be postponed;
  3. The remaining members may not continue to discuss business relating to the meeting;
4. If the quorum is not restored within a period of fifteen minutes, the meeting must end, without meeting the requirements of the below section;
Business of the meeting shall be conducted using the following guidelines:
1. The agenda should be followed, and the secretary will ensure that it is being followed;
2. In cases of ambiguity, Robert's Rules of Order will be followed for making and conducting motions within general meetings;
The meeting will be ended, when the chair deems it necessary or prudent after the following have occurred:
1. All items on the agenda have been fully discussed and addressed;
2. All votes have taken place;
3. Open discussion has ended;
4. The meeting has had a duration of at least thirty minutes.

Section II:
The organization shall hold specific meetings as follows:

Meetings of the executive council will be held as follows:
1. Meetings of the executive council will be called at the latest fifteen minutes following the adjournment of a general meeting;
2. The quorum for a meeting of the executive council shall be all members of the council;
3. Business of the meeting will be conducted in a roundtable fashion, as to allow for proper discussion;
4. Working group heads will only be involved in executive council meetings if they are specifically and directly involved and not conducting a meeting for their own working group after the general meeting.
Emergency meetings will be planned and held as follows:
1. A call to order for an emergency meeting must be given a day’s advance to provide ample preparation and attendance confirmation;
2. The necessity of the emergency meeting arises from majority agreement among co-presidents of the executive council;
3. The emergency meeting will be held entirely on Zoom unless needed otherwise;
4. Members will be notified a day in advance over computer-based club communication space (currently discord).

Section III:

Meetings of the special working group on the treasury will be held as follows:

Members of the Special Working Group on the Treasury are entitled to attend all meetings of the Working Group;
1. The quorum for a meeting of the Special Working Group on the Treasury shall be a majority of the current members of the Working Group;
A Treasury Working Group meeting must be scheduled as necessary to conduct the business of the Working Group, including, but not limited to, the following:
1. Reviewing and voting on funding proposals under $100;
2. Reviewing existing funding proposals and recent expenditures;
3. Tracking incoming and spent funds;
4. Assisting the Treasurer with financial matters;
5. Reviewing grant opportunities and applications;
6. Addressing other financial matters requiring the attention of the Working Group;
Special or emergency meetings may be called at any time by the Treasurer or by a majority vote of the Special Working Group on the Treasury, and may take place at any time, in person or online;
1. Special or emergency meetings may be called when a funding proposal, financial disruption, grant opportunity, or other time-sensitive financial matter requires action before the next scheduled meeting;
The Treasurer will serve as chair of all meetings of the Special Working Group on the Treasury;
1. The Treasurer will be responsible for communicating the purpose and agenda of the meeting to members;
2. Members of the Special Working Group may request that items be added to the agenda;
The meeting will be ended when the Treasurer deems it necessary or prudent after the following have occurred:
1. All items on the agenda have been fully discussed and addressed;
2. All votes have taken place;
3. Any necessary assignments have been distributed to members of the Working Group;
4. Open discussion has ended.

Section IV:

The conduct, requirements, frequency, and importance of meetings of the subgroups and other working groups, save the special working group on the treasury, will be at the discretion of the co-president or chair of the working group, respectively, organizing and conducting the meeting.

Article VI - Constitutional Amendments

Section I:

Only active members may propose a constitutional amendment. Members must propose an amendment during the course of the semester only.

Section II:

Constitutional amendments may be proposed by the following method:

The member proposing must create a document outlining the changes included in the amendment, including:
1. All portions of the constitution deleted by the amendment;
2. All new content added to the constitution;
The member must submit the document to the executive council to be added to the next meeting’s agenda at least 24 hours before the meeting;
In that meeting, the following will happen:
1. The member that proposed the amendment will read the full text of the amendment at the general meeting;
2. After the reading, a poll will be taken to determine if the amendment can advance to a vote;
  1. If at least a quorum of the members present vote in favor, the amendment will advance to a vote;
  2. If this threshold is not achieved, the amendment will not pass;
3. If the amendment is elected to advance to a vote, a vote will be scheduled for at the earliest possible meeting that is at least two weeks after said election;
4. All active members of the organization will be notified of this vote by announcement in the group discord and potential mailing list;
5. At said meeting, the following will happen:
  1. The proposing member will re-read the text of the proposed amendment;
  2. The active members assembled will then vote to add the amendment to the constitution;
  3. The vote will require a supermajority of three fourths to pass;
The amendment will then be enforced starting one week following its passage;
By one week following the passage of the amendment, the following will happen:
1. The text of the amendment will be added to the end of the constitution, and the constitution will be modified by the provisions of the amendment;
2. The updated version of the constitution will be sent to the ASUC;
All amendments, additions, or deletions to this document must be filed with the OASIS Center at oasis.center@berkeley.edu, or OASIS Center at 312 Eshleman Hall.

Article VII - ASUC Sponsorship

This organization hereby wishes to seek ASUC sponsorship. This organization adopts and incorporates by reference Schedule A of ASUC Bylaw 2201, and the same as may be amended from time to time, completely and fully as part of this constitution. This organization cannot amend this clause unless and until the ASUC has certified that this organization has ceased to be ASUC-sponsored, all ASUC property has been returned to the ASUC, access to all ASUC resources and facilities has been relinquished, and any debts, liabilities, or other responsibilities to the ASUC have been resolved. This organization will continue to be bound by any provisions specified in Schedule A for actions it took while this clause was in effect, even if this clause is amended.

Schedule A:

This organization is organized and operated exclusively for nonprofit purposes. The property of this organization is irrevocably dedicated to the purposes specified in its primary governing document, and no part of the net income or assets of this organization shall ever insure to the benefit of any director, officer, or member thereof or to the benefit of any private person.

This organization recognizes that current or past ASUC sponsorship or funding does not imply a guarantee of continued or future sponsorship or funding and that status as a university registered student organization does not guarantee status as an ASUC-sponsored student organization or ASUC funding.

The ultimate constitutional, budgetary, and policy-making authority of this organization shall be vested entirely and exclusively in ASUC members, at least a majority of whom shall be undergraduate students. Only ASUC members may hold officer positions in this organization. This section shall not be interpreted to prevent non-ASUC members from holding advisory positions in the organization.

This organization is not a unit of the ASUC or of the University of California. Unless otherwise specified in its primary governing document, this organization shall be considered an unincorporated association organized under the laws of California.

All funds, facilities, and resources allocated or provided to this organization by the ASUC (including the Graduate Assembly) during the term of its sponsorship shall remain the property of the ASUC at all times. If the organization ceases to be sponsored or ceases to exist, all ASUC property and unspent funds shall be immediately returned to the ASUC (including the Graduate Assembly).

5.1. Any property purchased by this organization using funds provided to it by the ASUC (including the Graduate Assembly) shall be the property of the ASUC. The ASUC shall retain ownership proportional to its contribution in any property purchased partially with ASUC funds.

This organization may use funds, facilities, and resources allocated or provided to it by the ASUC (including the Graduate Assembly) only for purposes which promote the general welfare of the student body and which are not inconsistent with the meaning of United States Internal Revenue Code section 501(c)(3).

6.1. Funds, facilities, and resources allocated or provided to this organization by the ASUC (including the Graduate Assembly) shall not be used to participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office or for activities which primarily consist of carrying on propaganda, or otherwise attempting to influence legislation.

This organization shall follow all regulations found in the ASUC Constitution and Bylaws during the term of ASUC sponsorship.

All disputes involving this organization may be resolved by mandatory binding arbitration through the ASUC Judicial Council.

8.1. The ASUC Judicial Council shall operate in accordance with the ASUC Constitution and the Judicial Council Rules of Procedure.

8.2. The ASUC Judicial Council shall have the power to order any remedy it sees fit. Mandatory binding arbitration may be initiated against the organization by:

8.2.1. Any member of this organization

8.2.2. Any member of the ASUC

8.2.3. Another ASUC-sponsored organization, the ASUC, or any unit of the ASUC

8.2.4. A unit of the University of California, with the consent of the ASUC Judicial Council

8.2.5. Any other person or entity, with the consent of this organization and the ASUC Judicial Council.

This organization shall defend, indemnify and hold the ASUC, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of this organization in relation to its relationship with the ASUC, except for injuries and damages caused by the sole negligence of the ASUC.

All officers and authorized representatives of this organization are individually and jointly responsible for the financial obligations of the organization to the ASUC, incurred by this organization during the tenure of the officer or authorized representative. This shall include any damage or defacement of ASUC property.

All books and records of this organization shall be subject to inspection by the ASUC Judicial Council, ASUC Chief Financial Office, ASUC Chief Legal Officer, and ASUC professional legal counsel. These individuals may make copies and extracts of such records.

Upon the dissolution or winding up of this organization, its assets remaining after payment, or provision for payment, of all debts and liabilities shall be distributed to the ASUC, unless the primary governing document of the organization has specified some other nonprofit fund, foundation, or corporation, which is organized and operated exclusively for charitable or educational purposes, to receive such funds. In the event that the designated organization no longer exists or has ceased to be a non-profit organization, the distribution shall be made to the ASUC.

This organization shall be considered dissolved if it is inactive and (a) fails to register as a student organization with the University for more than five full academic years or (b) it ceases to have any members. The ASUC shall have the authority to wind-up the affairs of this organization in such case, but shall not assume any responsibility for any debts or liabilities of this organization.

Article VIII - Dissolution

Section I:

Dissolution will be decided by the following process:

If the executive council decides that any of these following criteria are met, they may motion to dissolve the organization:
1. A lack of activity in the group at all spanning at least one full semester;
2. The total number of active members being less than six for the course of one full semester;
3. The number of active subgroups and/or working groups being two or less;
The executive council must approve the motion with a unanimous vote;
Then, all active members will vote on the dissolution motion in a general meeting at least two weeks following the approval of the motion by the executive council;
1. If all active members are on the executive council, the group will be dissolved.
The group will be dissolved dependent on a unanimous vote of all active members in said general meeting;

Section II:

Unspent funds and spaces shall be managed as follows following the dissolution of the group:

Unspent funds will be dealt with as follows:
1. Unspent funds that are not ASUC funds will be donated to the lab of Igor Jovanovic;
2. If the organization is ASUC or GA Sponsored, all unspent ASUC funds shall return to the ASUC; all Graduate Assembly funds shall return to the Graduate Assembly.
3. If the organization is defunct for five (5) or more years, any privately obtained funds (including any funds left in miscellaneous accounts) shall be donated to the ASUC.
All lab spaces will be returned to the Department of Nuclear Engineering.

RadWatch Constitution

Article I - Name

Article II - Purpose

Article III - Membership

Article IV - Officers and Elections

Article V - Meetings

Article VI - Constitutional Amendments

Article VII - ASUC Sponsorship

Article VIII - Dissolution

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